The Branch Administrator is responsible for performing general accounting functions including billing, A/R, A/P, new account setup and job costing. Coordinate HR functions with Branch Manager and Regional HR Coordinator, including review for accurate completion of new hire packets and employee verification forms. Coordinate all branch insurance claims pertaining to employee injuries, property damage and liability with Regional HR Coordinator. Oversee hourly payroll at branch via computer system. Oversee and manage office staff and perform all general administrative functions. Oversee and update employee and customer files. Conduct HR activities as directed by the Branch Manager. Coordinate all branch safety responsibilities with the HR Coordinator as directed by the Branch Manager. Prepare commissions reports, monthly reports, and perform all other duties associated with the general administrative functions necessary as dictated by Branch Manager.
Perform general accounting functions including billing, A/R collections and A/P invoice processing, issuing & controlling Purchase Orders (PO) & Work Orders (WO), maintaining & updating PO & WO logs, auditing expense reports, job costing analysis, calculating & preparing inventory adjustments, and calculating commissions payable.
Responsible for Branch’s monthly close process that includes preparation of journal entries, account analysis, reconciling PO & WO logs to general ledger, and P&L review at branch and job level.
Administer, review, and export semi-monthly hourly payroll for processing.
Coordinate all risk and safety process to include all claims with Managers and HR Department.
Coordinate HR functions with Managers, including accurate completion of new hire packets and employment verification forms.
Maintain and update all employee and customer files.
Create, maintain, and update all employee and customer files.
Maintain and update business licenses & permits.
Track & coordinate vehicle fleet and asset purchases, maintenance, and fuel usage with Regional Office and Managers.
Perform all other duties associated with the general administrative functions as dictated by the Branch Manager.
*Job duties may be modified at any time.
Must have an Associates Degree; a Bachelor Degree in Accounting is a plus.
Bookkeeping or accounting knowledge & experience is required.
Three (3) to five (5) years or more of Accounting related experience working in an office setting and performing the duties of an Accountant/Administrator.
Be familiar with accrual accounting & the matching principal concerning revenue and expenses.
High proficiency in Excel, Word, E-mail, Internet, Reporting software, etc. needed.
Must have intermediate understanding of accounting and office procedures.
Strong verbal and written communication skills in English.
Must have a good understanding of Accounting principles and office procedures.
Ability to handle employee, customer, and client concerns.
Ability to get along well with diverse personalities in a diverse workforce.
Ability to multitask and work for multiple superiors.
ABM is an Equal Employment Opportunity/Affirmative Action Employer (Minority/Female/Veteran/Disability/Gender Identity/Sexual Orientation)